FREQUENTLY ASKED QUESTIONS
WHY SHOULD I WORK WITH EXPERT MEETINGS & EVENTS WHEN BOOKING MY HOTEL GROUPS?
Working with Expert Meetings & Events saves you time and money. We understand your needs, negotiate the best hotel contracts, ensure you never miss important dates, and handle any contract amendments.
WHAT IF I ALREADY HAVE RELATIONSHIPS WITH HOTELS? WHAT VALUE WOULD I GET FROM WORKING WITH EXPERT MEETINGS & EVENTS?
Even with existing relationships, you may not know all the potential benefits a hotel can offer. With 15 years of industry experience, we know exactly how to negotiate terms that mitigate your financial obligations and ensure a successful event.
WHAT IF I HAVE WORKED WITH EVENT PLANNERS IN THE PAST BUT DIDN’T FIND MUCH VALUE? WHAT MAKES EXPERT MEETINGS & EVENTS DIFFERENT?
We stand out due to our genuine care for your event's success. Our complimentary services offer no risk, so you have nothing to lose by giving us a try.
WHY ARE YOUR SERVICES FREE?
Our services are complimentary because we receive a placement fee from the hotel after your event. This allows us to offer you top-tier services at no cost.
DOES MY COST/RATE INCREASE BY WORKING WITH EXPERT MEETINGS & EVENTS?
No, your rates do not increase due to our involvement. We include a clause in our contracts to ensure this. Moreover, we negotiate the best terms for your contract, providing added value and peace of mind.
HOW EXPERIENCED IS YOUR TEAM IN HOTEL EVENT PLANNING?
Our team has over twenty years of award-winning experience in the hotel industry, ensuring we have the expertise to manage your event efficiently and successfully.
CAN YOU HELP WITH EVENTS IN ANY LOCATION WORLDWIDE?
Yes, we specialize in booking group hotel events around the world, ensuring you have access to the best venues regardless of location.
HOW LONG DOES THE HOTEL SOURCING AND NEGOTIATION PROCESS TAKE?
The duration can vary based on your event's complexity, but we strive to provide efficient and timely services to meet your planning needs.
WHAT IS THE MINIMUM NUMBER OF ROOMS REQUIRED FOR YOUR SERVICES?
We provide our complimentary services for groups requiring ten or more sleeping rooms per night.
WHAT IF WE NEED TO MAKE CHANGES TO THE CONTRACT AFTER IT’S SIGNED?
We handle all contract amendments for you, ensuring any necessary changes are negotiated to your benefit.
HOW DO YOU HANDLE CANCELLATIONS AND ATTRITION?
We manage post-contract pickup/attrition and cancellation negotiations, working to minimize any financial liabilities you may face.
WHAT KIND OF SUPPORT CAN WE EXPECT DURING THE EVENT PLANNING PROCESS?
We offer comprehensive support throughout the entire planning process, from initial site sourcing through event negotiations, ensuring a seamless experience.
DO YOU OFFER ANY ADDITIONAL SERVICES BEYOND HOTEL PLANNING?
While our primary focus is on hotel site sourcing and contract negotiations, we provide extensive support and expertise to ensure your event's overall success.
HOW DO YOU HANDLE CONFIDENTIALITY AND DATA SECURITY?
We prioritize confidentiality and data security, ensuring your information is protected throughout the planning process.
CAN YOU PROVIDE REFERENCES OR CASE STUDIES FROM PAST CLIENTS?
Yes, we can provide references and case studies to demonstrate our successful track record and the value we bring to our clients.